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Help Center/Sharing and permissions/Share files

Share files

You can share design files with colleagues, clients, and other collaborators, configure different access permissions for each of them, and manage them centrally.

Click Share in the upper right corner of the file to open the share popup. Motiff supports two ways to share files: Send an invitation or Share a link.

Note: If a person is both invited to a file and given a direct link, the invitation override the link sharing permissions.

Send invitations

There are two permission levels in the file: Can edit and Can view . When inviting others, file members can only grant permission levels that are less than or equal to their own:

  • Can edit: People with Can edit permission can invite others to join the file with either Can edit or Can view permissions.
  • Can view: People with Can view permission can invite others to join the file with Can view permission.

Learn more about Sharing and permissions.

Tip: Motiff supports configuring permissions on a file that is different from the project. This allows you to set what permissions project members have on a file and invite non-project members to join the project for collaboration.

Configure project member permissions on a file

In the popup, you can view the permission configuration for all project members, click https://conan-test.fbcontent.cn/atom-test/r79ftknfk.svg on the right, and select a suitable permission to modify.

  • Inherited permissions: Project members have the same permissions on the file as they do on the project. This is the default configuration for file permissions for project members.
  • Can edit: Project members can edit the file.
  • Can view: Project members can view the file.
  • No permission: Project members cannot access the file. This is suitable for files that require small-scale collaboration or are confidential.

'Send invite.png'

Invite members individually to a File

  1. 1.Enter the name or email.
  2. 2.Click https://conan-test.fbcontent.cn/atom-test/ozbb51zbp.svg on the right to select the permission.
  3. 3.Click Send invite to add the user to the file.
  4. 4.You can view the members who have joined the file in the member list below and adjust their permissions at any time.

'Invite members individually to a File.png'

Note: If you invite a member of the project to the file, Motiff will follow the permissions you configure when inviting this person and ignore the file's permission configuration for all project members.

For example: If the file's permission configuration for project members is Can view and the member is individually invited as Can edit , the actual permission of the member on the file will be Can edit .

Tip: Search by name only works for users who have collaborated on other resources.

Link sharing is a way to share files within a certain range of users, such as all company members or anyone on the internet.

This type of sharing is very convenient, but it carries some information security risks because the distribution of links can be uncontrolled. For members who obtain file access through link sharing, Motiff considers them as temporary members. Temporary members have different operational permissions compared to those who obtain permissions through invitations.

Members with Can edit permissions on the file can configure access and permission settings:

  1. 1.Enable or disable Share with link: When the link is disabled, only members who are invited to the file can access it.
  2. 2.Configure the permissions of Share with link:
    • Members in the organization with the link can view (Organization only): Users whose email domain matches the organization’s domain can view when they obtain the link.
    • Members in the organization with the link can edit (Organization only): Users whose email domain matches the official company domain can edit when they obtain the link.
    • Anyone with the link can view: Anyone on the internet can view when they obtain the link.
    • Anyone with the link can edit: Anyone on the internet can edit when they obtain the link.
  3. 3.Configure a password: Check Need password to require users with the link to enter a password for access. You can also reset the password by clicking https://conan-test.fbcontent.cn/atom-test/8ddy83wjt.svg next to the password. This helps you further control file access permissions.

'Set link sharing permissions.png'

Tip: In Motiff, the default configuration for the team disables Share with link. The default configuration for the organization is Members in the organization with the link can view.

Tip: If an individual who has the company email domain but is not a member of the organization clicks on the file access link, Motiff will automatically add that user to the organization.

You can click Copy link in the share popup or directly copy from the browser address bar to add the link to the clipboard. 'Copy the Link.png'

Copy the page link

By default, copying the link will include the current page's location. You can right-click on the page to open the context menu and select Copy link to page to share the specified page directly. 'Copy the page link.png'

If a layer is selected, copying the link will include the location of the top-level frame. You can also right-click on the frame to open the context menu and select Copy/Paste as - Copy link to directly copy the link of the specified frame. 'Copy the frame link.png'