Professional plan permissions

On the Professional plan, you have four levels of sharing permissions: Team, Project, File, and Prototype.

The Professional plan is a paid plan, where you can set additional sharing permissions:

• Share prototype links.
• Restrict viewers from copying, exporting, or sharing files.
• Set password protection for files.

Team

In the Professional plan, a person's seat type affects their permissions in the team.

The team supports three types of permission: Can view , Can edit , and Admin . Different permissions restrict members' actions on the team, such as moving or deleting team files.

Whether team members can edit files depends on their seat type. Motiff's seat types are: Designer seat, Developer seat, and Viewer seat.

Team actions

The permissions table includes a list of common team-level actions and tasks in Motiff. ✓ and ✕ indicate whether someone with that permission can or can't perform that action.

Project

Permissions at the project level default to their team-level permissions. For example: If user A has Can edit permissions at the team level, they also have Can edit permission at the project level.

In the Professional plan, Motiff supports configuring permissions on projects that are different from team settings. You can set permissions for team members on a project and invite non-team members to join the project for collaboration.

Team members' permissions on a project include four types:

• Inherited access: Team members have the same permission on the project as they do on the team. This is the default configuration for a project's permissions for team members.
• Can edit: Team members can edit the project.
• Can view: Team members can view the project.
• No Access: Team members cannot access the project. This is very suitable for projects that require small-scale collaboration or are confidential. For example: A few team members building and maintaining the design system.

File

On the Professional plan, members' permissions at the file level default to their project-level permissions, not their team-level permissions. For example: If user A has Can edit permission at the team level and Can view permission at the project level, they also have Can view permission at the file level. Members with Can edit permission can configure permissions for files independently.

You can set the following sharing permissions at the file level:

• Prototype permission: Members can configure permissions of prototypes for collaborators, inviting them to view the prototype directly without granting access to the entire file. This is the default permission when sharing from the presentation view.
• Restrict viewer actions: Members with Can edit permission for a file can disable members with Can view permission from copying, exporting, or sharing the file.
  1. a.Click Share in the top right corner of the file to open the Share file modal.
  2. b.Click in the bottom right corner of the modal. Uncheck Allow viewers to copy, share, and export from this file.
• Link sharing settings: On the Professional plan, you can configure link sharing permissions for files in the team. This determines the default permission for external collaborators accessing the file via a link. Members with Can edit permission for a file can configure link sharing settings:
  1. a.Enable or disable link sharing: Once the link sharing is disabled, only invited members can access the file.
  2. b.Configure the scope and permission of link sharing:
     • Anyone with the link can view: People inside and outside the organization with the link can view the linked file.
     • Anyone with the link can edit: People inside and outside the organization with the link can edit the linked file.
     • Any with the link can view prototypes: People inside and outside the organization with the link can view prototypes.
  3. c.Set a password: You can check Need password to require users who get the link to enter a password to access. You can also reset the password by clicking next to the password. This helps you further control the access permission of the files.

Drafts

Everyone has access to files in the Drafts. These files are separate from those in the team.

In the Professional plan, you can invite collaborators to access your draft files and configure Can view or Can edit permission.